TEXAS ALAMO UNIT (168) CONSTITUTION
Name of Organization
Sec. 1: This organization is a chartered Unit of the Wally Byam Caravan Club International, Inc., and shall be known as the Texas Alamo Unit (168) of the Wally Byam Caravan Club International, Inc.
Sec. 1: The objectives of this non-profit organization shall be: to furnish encouragement and assistance in the development of the Unit and thus afford fraternization for recreational vehicle owners; to encourage safe driving and assist in improving the general welfare of the recreational vehicle public through assistance and active participation of all its members in building a strong organization for the betterment of good will toward recreational vehicle travel; to coordinate with and participate in the interest and activities of the International and the Region; to cooperate with other organizations and units within our sphere which are seeking to elevate the standards and ethics of the various groups; to disseminate information of an advisory and educational nature which will be of value to its members and the public; to study, advise and recommend legislation which is in the interest of the recreational vehicle public and oppose all legislation which is discriminatory and injurious to the recreational vehicle public; and to encourage government and private agencies to provide more and better recreational vehicle parks and facilities.
Sec 1: Adult ownership of a hard sided recreational vehicle manufactured by Airstream, Inc. shall be eligible for membership.
Sec 2: There are two classes of membership in this Unit—Regular Members and Affiliate members.
Sec 3: An applicant for membership in this Unit must submit an application in writing and, upon the payment of the International and Unit dues, shall be a Regular Member of this Unit.
Sec 4: Regular Members who have sold their recreational vehicle manufactured by Airstream, Inc., may, upon request, retain their membership as Regular Members of this Unit pursuant to the provisions of Sec. 2 ARTICLE VI of the International Constitution. Such Regular Members shall possess all the rights and privileges of the International Club, including full voting rights in all elections and on all questions.
Sec 5: Regular Members of another Unit may become Affiliate Members in this Unit by application to the Membership Committee and upon acceptance shall possess all the rights and privileges of the Unit except: the right to hold office in the Unit, the right to vote in the selection or election of officers in the Unit, Region, or International or on any amendment to the Unit or the International Constitution, the right to vote on the dissolution of the Unit, consolidation of the Unit with one or more units, or the merger of the unit with another Unit.
Sec 6: Applicants for Affiliate membership in this unit must submit dues and show evidence of membership in the International Club through another duly chartered unit.
Sec 7: Failure to pay either Unit or International dues will automatically terminate membership in the Unit.
Sec 8: In those cases of co-ownership of a hard sided recreational vehicle manufactured by Airstream, Inc., the rights and privileges of membership shall be deemed to include the spouses of such co-owners but collectively such co-owners shall possess one vote only except such co-owners who each pay International and Unit dues to this Unit shall each have one vote. A co-owner is defined as one of two WBCCI members who own a single Airstream Recreational vehicle. Existing co-owners with more than two memberships on June 25, 2005, are not subject to this two membership limitation, as long as they maintain continuous membership in WBCCI.
Officers and Their Election
Sec 1: The Officers of the Unit shall be Regular members of the Unit and shall consist of: President, First Vice President, Second Vice President, Third Vice President, Corresponding Secretary, Recording Secretary, Treasurer and 4 Trustees/Directors.
Sec 2: The Officers shall be elected at the annual business meeting and shall be installed and shall assume office on the 4th weekend of September. An officer, except for Trustees/Directors, shall serve in office for a term of one year or until a successor is elected but in no case shall an officer be eligible to serve more than two consecutive terms in the same office except the Recording Secretary, Corresponding Secretary or Treasurer provided said officers are duly nominated and elected for each term of office.
Sec 3: The Trustees/Directors shall be elected at the annual business meeting, each for a term of two years, but arranged so that only one-half such Trustees/Directors terms expire in any one year. No Trustee/Director shall serve more than one two-year term consecutively.
Sec. 4: An officer who advances to an office pursuant to the provisions of Sec. 5 of this ARTICLE shall not be deemed to have served a full term in such office unless said service is for a period of greater than one-half (1/2) the term of such office.
Sec 5: In the event of the death or resignation of the President or the death, advancement, or resignation of a Vice President or an officer’s inability to fulfill the duties of office, the next ranking Vice President (in the order 1st, 2nd, 3rd) shall advance thereto. All other vacancies on the Executive Board, except that of the Immediate Past President, shall be filled by a majority vote of the Executive Board.
Sec 1: The Executive Board shall consist of all of the unit officers plus the Immediate Past President of the unit.
Sec 2: The Executive Board shall be the administrative body of the Unit and shall define the policies of and have full administrative authority in all matters pertaining to the unit and shall exercise general control and supervision of all officers, and committees.
Sec. 3: The President or any two members of the Board may call a business meeting of the Executive Board at any time deemed necessary.
Sec. 4: A quorum of Executive Board shall consist of a majority of its members.
Unit Business Meeting
Sec 1: The Annual Business Meeting of this Unit shall be held during he meeting of month of April in each calendar year. Additional business meetings may be held during any rally of the Unit, and also may be called at any time by a majority vote of the Executive Board. The date, time, location and purpose of all Unit business meetings shall be announced to the members in writing at least fifteen days prior to the meeting. A quorum for conducting business at any business meeting shall be not less than 10 percent of the membership.
Sec 2: All Regular Members voting at the annual or additional business meetings of this organization, and each such membership, identified by the International Club membership number, shall be considered one vote, except for co-owners who each pay International and Unit dues to this unit as provided for in Article III, Section 8 (7/5/96)
Sec 3: Ballots submitted by email, regular mail or facsimile may also be accepted from Regular members unable to attend regular or special business meetings. The President and Recording Secretary shall ensure no member casts more than one ballot. Votes allowed in this manner should be received by the unit no later than two (2) days before the regular or special meeting at which a vote is to be taken. These votes must be kept confidential until voting at a meeting has taken place. (6/26/09)
Sec 1: Bylaws consistent with this Constitution and with the Constitution, Bylaws, and Policy of the Wally Byam Caravan Club International, Inc., embodying additional provisions for the government of the Unit may be adopted by the Executive Board.
Sec 1: Proposed amendments to this Constitution shall be submitted to the Executive Board in writing. The Executive Board shall submit all such amendments to the members for their consideration.
Sec 2: Any Article or section of this Constitution may be amended by a two-thirds (2/3) vote of its members present and voting at a business meeting of the Unit or a special meeting called for that purpose, providing in either case, a notice containing the proposed amendment or amendments has been mailed first class to each member of the unit at least fifteen (15) days prior to such a meeting.
Sec 3: All amendments to this Constitution shall become effective upon adoption.
This Constitution, as last amended was adopted April 2, 2011 in Abilene, Texas.
This Constitution was approved by the International Constitution & Bylaws Committee on November 22, 2014
TEXAS ALAMO UNIT (168) BYLAWS
Sec 1: Parliamentary procedures for all meetings of the Unit and Executive Board shall be governed by the current edition of ROBERTS’S RULES OF ORDER NEWLY REVISED except when they are in conflict with the Constitution, Bylaws or Policy of this Club.
Sec 2: The order of Business shall be: A. Opening Ceremony: Invocation, Pledge of Allegiance, B. Roll call of the Executive Board and determination of a quorum, C. Approval of minutes D. Treasurer’s report, Officers, and other committees, E. Special Orders F. Unfinished business, G. New Business, H. Announcements, I. Adjournment.
Sec 1: Standing Committees shall be: a. Budget, b. Caravan, c. Constitution and Bylaws, d. Ethics and Grievances, e. Family/Youth, f. Historical, g. Hospitality, h. Legislative, i. Membership, j. Publicity, k. Public Relations, l. Nominating. The President shall appoint and be an ex officio member of all committees except the Nominating Committee.
Sec 2: All Standing Committees shall consist of a Chairman and as many members as deemed necessary by the President. Chairmen of Standing Committees shall report at each meeting of the Executive Board.
- 1. Budget: In cooperation with the incoming and outgoing Treasurer of the Unit, prepare for the Executive Board a budget projecting the Unit’s income and expenditures for the next year.
- 2. Caravan: To plan, organize, and obtain leaders for unit caravans that are operated or conducted for the unit within the scope of the WBCCI Caravan Handbook. To develop an aggressive Unit Caravan program and to coordinate Unit Caravan matters with appropriate Region and International Caravan Committee personnel.
- 3. Constitution and Bylaws: To conduct a continuing review and study of the Unit and International Constitution and Bylaws and to make recommendations for any amendments or additions deemed desirable and in the best interest of the Club.
- 4. Ethics and Grievances: To investigate and assess all grievances and complaints made by members and others and to make recommendations thereon to the Unit Executive Board.
- 5. Family/Youth: Plan programs to encourage participation of family/youth at unit functions and to be the liaison person between the Unit and International Family/Youth Standing Committee.
- 6. Historical: To record events including written and pictorial material associated with Unit activities and to maintain a historical record of such.
- 7. Hospitality: To receive and make welcome guests and new members at club functions. Recommend ways to meet and greet all club members and guest at rallies and/or seasonal functions.
- 8. Legislative: To study, advise, and recommend legislation in the interest of the Club and its members; to recommend opposition to all legislation which is discriminatory and injurious to the interest of the Club and its members.
- 9. Membership: Be the Unit/Club contact for prospective new members and explain the purpose and objectives of the Wally Byam Caravan Club International. Extend invitations to prospective members to attend a rally or meeting when making application for membership. Coordinate with the Treasurer to ensure having an accurate list of paid-up members, and to assist the Treasurer, as needed in following up on all members who have not paid dues by October 15th.
- 10. Publicity: To collect newsworthy items of interest to club members and to publish a monthly newsletter containing past and future events of the Unit, Region, and International. To publish a yearly roster in the form and content as directed by the Executive Board. Forward material to Headquarters for publishing in the Blue Beret and Directory with respect to the Unit’s activities schedule.
- 11. Public Relations: To maintain communications with International and Region Public Relations committee for maintaining a continuing program of public relations between WBCCI and communities being exposed to rallies and caravans.
Sec 3: Special committees may be appointed by the President as required.
Sec 1: A guest (or guests) sponsored and invited by a member in good standing, and using the member’s trailer or motorhome or staying in a non-RV facility such as a cabin, motel room, etc, may attend activities of the Unit. Members sponsoring such a guest shall pay one extra rally fee exclusive of the parking fee.
Sec 2: A member in good standing in this Unit may sponsor and invite a non-member Airstream recreational vehicle owner, as a prospective member to attend rallies and other activities of the Unit.
Sec 3: Members in good standing of the International Club may attend activities of the Unit provided that such members, where required, shall have made prior reservation for each attendance.
Sec 4: The Unit, once each calendar year, may host a rally, caravan, or combination thereof with a recreational vehicle club not chartered by the Wally Byam Caravan Club International, Inc., and may conduct twice each calendar year (but not more than 50% of the rallies and caravans conducted by the unit in any calendar year), a Buddy Rally or a Buddy Caravan, or combination thereof to which each member of the Unit may invite not more than one non-member recreational vehicle family.
The non-member RV family to be invited is intended to be one which is a prospective member and one which does not own an Airstream. The family is invited to the buddy rally or caravan to introduce them to the WBCCI “Way of Life” and the unit member in the hope they might decide to purchase and Airstream and join the club. A buddy rally is not intended to be used by current or past WBCCI members to attend a WBCCI rally in their non-Airstream vehicles.
Sec 1: The Executive Board shall, not less than ninety (90) days prior to the Unit’s Annual Business meeting, appoint a three member Nominating Committee who shall, after having obtained the prior acceptance for office of each nominee if elected, place in nomination one candidate for each office and trustee to be filled by election, and submit a written report to Executive Board which shall include the names of all candidates considered, and the President shall distribute the report to the membership not less than fifteen (15) days prior to said business meeting. Additional candidates who have previously consented to accept the office if elected, may be placed in nomination from the floor of said meeting. No seconds are required for any nomination.
Duties of Officers
Sec 1: The President shall preside at all meetings of the Unit and Executive Board, enforce the Constitution and Bylaws, appoint all Standing Committees, the Parliamentarian, and have such powers and duties as normally pertain to the principal executive officer.
Sec 2: The First Vice President shall attend all business meetings of the Unit and the Executive Board, shall assist the President, assume the duties of the President in the President’s absence.
Sec 3: The Second Vice President shall attend all business meetings of the Unit ant the Executive Board, assist the President and First Vice President in the absence of said officer, assume the duties of the President in case of the absence of the President and First Vice President, shall perform the duties as assigned by the Executive Board.
Sec 4: The Third Vice President shall attend all business meetings of the Unit and the Executive Board, assist the President, First Vice President, and Second Vice President as requested, assume the duties of the President in the case of the absence of the President, First Vice President, and Second Vice President, shall perform the duties as assigned by the Executive Board.
Sec 5: The Corresponding Secretary shall issue notices of all meetings of the Unit and the Executive Board as prescribed in Article VI, Sections 1 and 2, and Article VIII, Section 2 of the Constitution and Article XI, Section 1 of the Bylaws. Prepare an agenda of pending business for use by the presiding officer at each meeting. Coordinate with the Treasurer to maintain an accurate roster of paid-up members of the Unit.
Sec 6: The Recording Secretary shall record and preserve the minutes of all official meetings of the Unit and the Executive Board; mail copies to the members of the Executive Board not more than fifteen (15) days following each meeting. Record the attendance of officers at each meeting and advise the presiding officer if a quorum is present.
Sec 7: The Treasurer shall maintain the financial records of the Unit, receive all monies, as prescribed in International Bylaws, Article IV, Sec 11A, and promptly deposit them in the bank previously chosen by the Executive Board. Notify members of the expiration of dues and issue receipts for dues paid, and maintain an up-to-date roster of paid-up members. Changes to this roster shall be shared with the Corresponding Secretary, the Newsletter Editor, and the Membership Chairman. In addition, the Membership chairman shall be notified of all members who have not paid their dues by October15th in order that the membership chairman might assist the Treasurer in contacting those members to collect their dues prior to November 1st. Submit a full written report of finances to the Executive Board at each meeting. Each year the books and accounts will be audited by a committee selected by the incoming President. Before retirement, all books, monies and property of the Unit shall be delivered promptly to the incoming Treasurer.
Sec 8: The duties of the Trustees (or Directors) shall be to attend all meetings of the Unit and the Executive Board. To accept special assignments as directed by the President. Additional duties may be to chair or be members of committees..
Sec 1: The Executive Board shall appoint one delegate and one alternate from among the Regular Members who will attend the annual Delegates meeting of the parent organization, the Wally Byam Caravan Club International, Inc. An Affiliate Member of this unit who is a regular member in the same region may be appointed if the unit has no Regular Members who are going to attend the Delegates Meeting. Any vacancy occurring following such selection shall be filled by appointment by the President. The delegate should be instructed with respect to the wishes of the Unit on matters to come before the meeting. The President and Secretary shall certify to these appointments.
Sec 1: The annual Unit dues of Regular and Affiliate members shall be set by the Executive Board.
Sec 2: A member who fails to pay properly assessed International and Unit dues before November 15 may not be listed in the Annual Membership Directory of the International Club for the following year. If the dues are not paid and receipted by the Treasurer on or before December 31, the membership will be terminated.
Code of Ethics
Sec 1: All members shall abide by the following Code of Ethics:
- A. To be ever mindful of our responsibility to the Wally Byam Caravan Club International, Inc. and through conduct, indicated to the public that membership in the organization is an assurance of our courtesy on the road and good will to all peoples and countries.
- B. To be ever mindful of what we say or print with respect to its effect on others so as to avoid disharmony and ill feelings among club members and to dedicate ourselves to the work of cementing together the members of WBCCI in bonds of good fellowship and mutual understanding.
- C. To conduct ourselves in a manner to inspire others engaged in recreational vehicle travel to a full appreciation of the intent and meaning of this code.
- D. To maintain our camps in an orderly manner and leave them the same way.
Sec 1: Neither the Unit nor its Officers are responsible for the loss or damage to property or for injury to or death of a person on the premises of any club function. This freedom from responsibility for loss or damage to property applies regardless of whether that property has been received by any member or officer or left upon the premises.
Sec. 1: Policy consistent with the Constitution and Bylaws of the Unit and with the Constitution, Bylaws and Policy of the Wally Byam Caravan Club International, Inc., embodying additional provisions for the government of the Unit may be adopted by the Executive Board or the Unit members.
Sec 1: These bylaws may be amended at any business meeting of the Executive Board by a two-thirds (2/3) vote, provided the proposed amendment has been submitted to all members of the Executive Board in writing ten (10) days prior to such meeting.
Sec 2: Such amendments shall become effective upon adoption.
Merger, Consolidation or Dissolution of this Unit
Sec 1: In the event the members of this Unit deem it desirable for this Unit to merge with another Unit, or for the Unit to consolidate with other Units, or for the Unit to dissolve, the members shall, through the President of this Unit, follow the appropriate procedures as prescribed in ARTICLE VII, Section 1 through 6 of the Bylaws of the International Club. These procedures are in accordance with Section 501 (c) (7) of the Internal Revenue Service Code. Whether the Unit merges with another Unit, or consolidates with other Units, or the Unit dissolves, none of the funds, or property shall enure to the benefit of any member.
These Bylaws, as last amended, were adopted on April 2, 2011 in Abilene, Texas.
These Bylaws were approved by the International Constitution & Bylaws Committee on November 22, 2014